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Administrative Assistant III

Duration: 5 months
Duties:
This position supports the Digital Strategy and Medical Digital Strategy Team.
Responsibilities include but are not limited to:
- Heavy multiple calendar maintenance for 8 direct managers
- Travel arrangements for direct managers
- Travel & Expense preparation for direct managers
- Heavy cross functional support for meeting requests and preparation
- Proper submission of approval forms, order supplies
- Assist in preparation of business presentations
- Provide cover for fellow associates within the group as needed
- Work closely with high level management
- Candidate interview preparation
- Visitor coordination for department
- Facilitate on-boarding process
- Other various administrative duties
Skills:
Minimum Requirements:
- Minimum of 6 years secretarial or administrative support experience
- Excellent interpersonal skills are a must
- Ability to deal with high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment
- Must be proactive and perform tasks limited guidance
- Ability to manage various assignments with competing priorities
- Capacity to compose and type correspondence as well as organize and expedite flow of work
- Ability to initiate quick follow-up action and perform duties with great deal of latitude for independent judgment
- Must be able to organize and prioritize work in an efficient manner
- Capacity to work within tight time schedules by appropriate prioritization of work. The incumbent must be proficient in Word, Excel, PowerPoint, Ariba and Outlook
Education:
. Associate Degree or High School Diploma
Skills:
Required
  • ADMINISTRATIVE ASSISTANT
  • TIME MANAGEMENT
  • CALENDAR MANAGEMENT
  • ORGANIZATIONAL SKILLS
  • MICROSOFT OFFICE 2010


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